Privacy Policy – The Martial Man

Last updated: May 31, 2026

This Privacy Policy explains how The Martial Camp Co., Ltd. (“we”, “us”, “our”) collects, uses, and shares information when you use The Martial Man – Online Community, our websites, online courses, and related services (collectively, the “Service”).

By using the Service, you agree to this Privacy Policy and our Terms & Conditions.

1. Who We Are (Data Controller)

The data controller responsible for your personal data is:

The Martial Camp Co., Ltd.

If you have questions about this Privacy Policy or would like to exercise your privacy rights, please see the Contact Ussection below.

2. Information We Collect

a) Information You Provide to Us

Account & Profile Information

When you create an account, we may collect:

Name
Display name
Email address
Password (stored in hashed form)
Optional profile photo/avatar
Any profile fields you voluntarily complete (such as bio or location)

Community & Learning Activity

When using the Service we may collect:

Posts, comments, and messages
Uploaded media
Quiz results and assignments
Certificates
Course progress and learning activity

Orders & Support

If you purchase a course or contact support we may collect:

Billing details
Purchase history
Tax information required by law
Communications with our support team

b) Information from Social Login

If you choose to sign in using a social account (such as Google), we may receive:

Your name
Email address
Profile photo

This information is used to create your account and pre-fill your profile.

We do not post to your social accounts.

Information imported during registration will not automatically update if you later change details with the provider. You can disconnect social login and update your profile at any time.

c) Information Collected Automatically

When you use the Service we may automatically collect certain information, including:

Usage & Device Data

IP address
Browser type
Device type
Pages visited
Timestamps
Diagnostic or log data

Cookies & Similar Technologies

See the Cookies and Similar Technologies section below.

d) Information from Service Providers

We work with carefully selected service providers to operate the Service, including providers for:

hosting and infrastructure
security
content delivery
learning and community features
payments and commerce
communications
analytics
advertising (where permitted)

These providers process personal data only as necessary to provide their services and in accordance with applicable data protection laws.

3. How We Use Information

We use the information we collect to:

Provide, operate, and secure the Service
Manage accounts and course access
Track learning progress, quizzes, and certificates
Process purchases, payments, refunds, and invoices
Communicate with you regarding your account, purchases, or support requests
Send newsletters or promotional emails if you opt in
Improve the Service, content, and user experience
Monitor performance and troubleshoot technical issues
Prevent fraud, abuse, or unauthorized access
Conduct analytics and, where permitted, remarketing activities

Legal Bases (EEA / UK Users)

If you are located in the European Economic Area or the United Kingdom, we process personal data based on:

Contract performance (providing purchased services)
Legitimate interests (security, service improvement, marketing to existing customers)
Consent (for certain cookies and marketing communications)
Legal obligations (tax, accounting, compliance)

4. Sharing Your Information

We may share information with third parties that help us operate and improve the Service.

These third parties act as service providers or processors and may process information only according to our instructions.

We do not sell your personal information.

In some jurisdictions, certain advertising cookies may be considered “sharing” for cross-context behavioral advertising. You can opt out through our cookie settings or supported browser signals such as Global Privacy Control (GPC).

Public Areas

Content you post in public forums or groups may be visible to other users.

Private messages are visible only to participants, but administrators may access them if necessary for:

abuse prevention
safety monitoring
legal compliance

5. International Data Transfers

We and our service providers may process your data in countries other than your own.

Where required, we rely on appropriate safeguards such as:

Standard Contractual Clauses (SCCs)
equivalent international transfer mechanisms

We take reasonable steps to ensure data processing remains consistent with this Privacy Policy.

6. Cookies and Similar Technologies

We use several types of cookies:

Strictly Necessary Cookies

Required for login sessions, security, and essential platform functionality.

Functional Cookies

Used to remember preferences, playback states, and user settings.

Analytics Cookies

Used to understand how visitors interact with the Service and improve performance.

Advertising / Remarketing Cookies

Used to deliver relevant promotions or advertisements where permitted by law and user preferences.

You can manage cookies through:

your browser settings
our on-site cookie consent tools (where available)

Blocking certain cookies may limit Service functionality.

Referral / Affiliate Cookies

If you access the Website via a referral or affiliate link (for example parameters such as aff or ref), a cookie may be stored to track referral attribution.

These cookies typically last up to 90 days.

7. Data Retention

We retain personal data only as long as necessary for the purposes described in this Policy.

Typical retention periods include:

Account Information

While your account remains active. If you request deletion, your account enters a short grace period (currently 14 days) during which you can cancel by signing back in; after that, your account and personal data are permanently deleted and cannot be restored. Order and invoice records are retained as described below.

Orders and Invoices

Up to 7 years for tax and accounting compliance.

Course Progress and Certificates

While the account remains active.

Support Logs and Security Logs

Up to 24 months, or longer if required for investigations or legal obligations.

Aggregated or anonymized data may be retained for analytics purposes.

8. Security

We implement appropriate technical and organizational safeguards to protect personal data, including:

encrypted data transmission (HTTPS)
access controls
secure infrastructure
principle of least privilege

No internet service can guarantee complete security. You are responsible for maintaining a strong password and protecting your account credentials.

9. Your Privacy Rights

Depending on your location (for example GDPR, CPRA, PDPA, or similar laws), you may have rights including:

Access your personal data
Correct inaccurate information
Request deletion of personal data
Restrict processing
Object to processing
Data portability
Withdraw consent where applicable

You may also update certain information directly within your account profile.

We may need to verify your identity before processing requests.

California (CPRA)

We do not sell personal information.

Certain advertising cookies may constitute “sharing” under California law. You may opt out via our cookie settings and supported browser signals such as Global Privacy Control.

10. Children

The Service is not intended for individuals under 18 years old.

We do not knowingly collect personal data from children.

If you believe a child has provided personal data through the Service, please contact us and we will remove the information.

11. Payments

Payments for courses or other services are processed by third-party payment processors.

Payment details are sent directly to the processor and handled under their privacy policies and PCI-DSS security standards.

We store only the information necessary to confirm payment and deliver your purchase (such as transaction identifiers).

12. “Do Not Track” Signals

Some browsers offer a Do Not Track (DNT) setting.

Because there is no consistent industry standard for DNT signals, the Service does not currently respond to them.

Where required by law, we honor cookie consent choices and supported browser signals such as Global Privacy Control (GPC).

13. Course Guide (AI Assistant), Bookmarks & the Mobile App

This section explains how we handle information in connection with our AI-powered Course Guide, your bookmarks, and The Martial Man mobile app.

AI processing. When you ask the Course Guide a question, your question and relevant lesson or course context are sent to a third-party AI provider (Anthropic) to generate a response. This processing is necessary to provide the feature. Anthropic does not use data submitted through its API to train its models.

Storage of your conversations. So that you can continue a conversation across your devices and our website, we store your Course Guide conversations on our servers, linked to your account. These conversations are encrypted at rest. We retain only the most recent messages for each lesson or course (approximately the last 50 messages per topic).

Bookmarks and notes. Bookmarks you create, including any notes you add to them, are stored on our servers and linked to your account so they are available across your devices.

Mobile app data. The mobile app stores certain information on your device (such as your login session, app preferences, and cached content) and synchronizes account data — including course progress, bookmarks, and Course Guide conversations — with our servers.

Your choices and control. You can start a new conversation or clear a conversation at any time within the app, delete individual bookmarks, and delete your account from within the app. Deleting your account removes your stored Course Guide conversations and bookmarks. To request a copy of the personal data we hold about you, please contact us using the details in the “Contact Us” section below.

Please avoid sharing sensitive information (for example, detailed health information) in Course Guide conversations, as they are stored as described above.

14. Changes to This Policy

We may update this Privacy Policy from time to time.

If we make significant changes, we will update the “Last Updated” date and may notify users through the Website or email.

Continued use of the Service after updates indicates acceptance of the revised Policy.

15. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:

Website: https://themartialman.com (Contact page)
Email: [email protected]